TITLE: SCHOOL ACCOUNTANT

QUALIFICATIONS:

Bachelor’s Degree in Business, Accounting or Finance
Three (3) years of experience in school district business office and a minimum of two (3) years post-secondary training in business/administrative office operations. Other relevant business experience can be considered in lieu of formal experience
Knowledge of and past experience of/in School Business Office Operations, procedures and management. Demonstrated experience in the use of Excel spreadsheets, Word Processing and Database Software
Successful completion of New Jersey Association of School Business Officials Instructional Programs – School Finance Accounting/Report – GAAP/Double Entry, Purchasing and Insurance Risk Management
Proficient in computer operations, especially Microsoft Excel and Word
CPA Preferred
School Auditing Preferred
Notary Public Preferred
Ability to multitask effectively and not be easily overwhelmed by a fast pace environment.
Must be detail oriented, think critically, be organized and have the ability to identify and solve problems.
Must be able to strictly adhere to maintaining and securing confidential information.

REPORTS TO: School Business Administrator/Board Secretary

JOB GOALS: To support the School Business Administrator in Accounting/Fiscal Operations of the school business office and coordinate all activities that relate to the business office functions.

PERFORMANCE RESPONSIBILITIES:

1. To assist the School Business Administrator/Board Secretary with the implementation and continuing operation of the internal accounting and control program.

2. To assist the School Business Administrator/Board Secretary with the preparation of monthly financial reports to be presented to the Board of Education monthly.

3. To assist the School Business Administrator/Board Secretary with budget development and long-range planning, including preparation of salary projections, scatter grams and calculations, projected employee benefits package costs and other confidential personnel information, including contract negotiations and PERC related matters.

4. To assist in control and accuracy of accounting records and accounts payable.

5. To help implement and maintain records on fixed assets and depreciation.

6. To perform duties at the district level in the areas of financial budget planning and administration, insurance/risk administration, purchasing and financial accounting and reporting, and may include other responsibilities such as: plant planning, construction and maintenance, personnel and administration; administration of transportation and food services; and central data processing.

7. To assist in the preparation of financial statements for the annual audit: prepare schedules and work papers for support of financial statements as presented in the Comprehensive Annual Financial Report.

8. To operate internal accounting information systems, microcomputer hardware and software, including word-processing, spreadsheets, and others, maintaining and creating spreadsheets, as needed.

9. To prepare reports as required by the New Jersey Department of Education. This shall include, but not be limited to, ASSA, the School Register Report, and the School District Budget Statement.

10. To act as the Web User Administrator for the NJ Homeroom/DOE Web-Based Data Collection applications.

11. To prepare and monitor pupil contracts for sending and receiving tuition, related services, etc., and to keep account of receivables and payables in regard to these contracts.

12. To serve as a back up for the preparation of payroll documents.

13. To assist the School Business Administrator/Board Secretary in his capacity as the District Purchasing Agent. This includes the preparation of bid specifications as necessary and monitoring of all phases of the bidding and purchasing process.

14. Keeping current and accurate account of all financial transactions and reconciliation with the school treasurer.

15. Proficient in all budgetary and payroll operations programmed into the equipment, i.e., encumbrances, cash disbursements, reconstruction of appropriation line item cards, cash receipts, appropriation account and control cards, and general ledger record.

16. Verification of monthly food service transactions and records

17. Bid and Quotation distribution and receipt

18. Preparation and analysis of annual property, liability insurance renewal

19. Assist in school budget preparation

20. Student accident claims and follow-up activities

21. Follow up on all insurance claims, unemployment claims and worker’s compensation claims

22. Input and reconcile staff absences with payroll agent

23. Assists with the preparation of accounts and records for the annual district audit

24. Support all phases of the budget throughout the year; analyze budget variances, prepare budget reports as requested by the School Business Administrator

25. Keep accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code and Board policy

26. Prepare and maintain monthly district financial reports

27. Provide general oversight of purchases, care and delivery of school supplies and equipment approved for use in the schools

28. Prepare financial reports for all governmental agencies including the reporting for federal and state funding

29. Manage special revenue funds (grants) and prepare payment request applications through EWEG

30. Responsible for all out of district tuition received/paid and maintenance of related accounts/ledgers

31. Prepare/supervise reconciliation of bank accounts

32. Prepare records for annual audit and participates in the audits of the district’s accounts

33. Maintain district’s fixed assets listings and facilitate annual appraisal reporting

34. Perform other duties within the scope of the position as may be assigned

35. Perform other duties as assigned by the School Business Administrator/Board Secretary.

TERMS OF

EMPLOYMENT: 12-Month Year